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Guidance for Specific Workplace Scenarios

University Transportation

  • Avoid providing pooled rides or picking up multiple passengers who would not otherwise be riding together on the same route.
  • Tell the passenger to sit in the back seat; do not let passengers sit in the front seat.
  • Avoid close contact with passengers, when possible.
    • Keep a distance of at least six feet from passengers when you are outside the vehicle.
    • Ask that passengers sit six feet from the driver when transporting passengers in larger vehicles such as vans and buses.
    • Consider asking passengers to handle their bags and belongings during pick-up and drop-off.
  • Employees should request to have a partition installed between the driver and passenger when practical.
  • Avoid using the recirculated air option for the car’s ventilation during passenger transport; use the car’s vents to bring in fresh outside air or lower the vehicle windows.
  • Avoid offering items such as water bottles to passengers.
  • Avoid contact with surfaces frequently touched by passengers or other drivers, such as door frame/handles, windows, seatbelt buckles, steering wheel, gearshift, signaling levers, and other vehicle parts before cleaning and disinfection.

Working in Office Environments

If you work in an open environment, be sure at least six feet of distance can be maintained between you and your coworkers. If possible, have at least one workspace separating you from another coworker. You must wear a face mask or face-covering at all times while in a shared workspace/room.

Departments should assess open work environments and meeting rooms to institute measures to physically separate and increase the distance between employees and other persons, such as:

  • Place visual cues such as floor decals, colored tape, or signs to indicate to customers where they should stand while waiting in line.
  • Place one-way directional signage for large open workspaces with multiple through-ways to increase the distance between employees moving through the area.
  • Consider designating specific stairways for up or down traffic if building space allows.

If you work in an office, no more than one person should be in the same room unless the required six feet of distancing can be consistently maintained. All persons must wear masks/face-coverings at all times when more than one person is in an enclosed office space. A mask or face-covering is not required if you are working alone in a confined office space (this does not include partitioned work areas in a large open environment).

Employees must wear masks/face-coverings in any reception/receiving area. Masks/face-coverings should be used when inside any University facility where others are present, including walking in narrow hallways where others travel and in break rooms, conference rooms, and other meeting locations.

Using Restrooms

The use of restrooms should be limited based on size to ensure at least six feet of distance can be maintained between individuals. Wash your hands thoroughly afterward to reduce the potential transmission of the virus.

Using Elevators

No more than two people may enter an elevator at a time, so please use the stairs whenever possible. If you are using the elevator, wear your mask or face-covering and avoid touching the elevator buttons with your exposed hand/fingers, if possible.

Wash your hands or use 60% alcohol-based hand sanitizers upon departing the elevator.

Meetings

During your time on campus, you are encouraged to communicate with your colleagues and supervisors as needed by email, instant message, telephone, or other available technology rather than face-to-face. You can also use a range of available collaboration tools (e.g., Zoom, Microsoft Teams, etc.).

Convening in groups increases the risk of viral transmission. Where feasible, you should avoid meeting in person. Meetings should be held in whole or part using collaboration tools.

If a meeting must be in person, keep the meeting short, and hold the meeting in a large room to allow for distancing between attendees. In-person meetings are limited to the restrictions of local, state, and federal orders. They should not exceed 50 percent of the capacity of a place, assuming individuals can still maintain six feet of separation per social distancing requirements. Departments should remove or rearrange chairs and tables or add visual cue marks in meeting rooms to support social distancing practices between attendees.

All attendees will be required to wear a mask or face-covering while in a shared space.

Meals

Before and after eating, you should wash your hands thoroughly to reduce the potential transmission of COVID-19.

Campus Dining

If dining on campus, you must wear your mask or face-covering until you are ready to eat and then replace it afterward. Campus eating establishments must meet requirements to allow at least six feet of distance between each customer, including lines and seating arrangements. Individuals should not sit facing one another. Employees are encouraged to bring their own lunches and maintain social distancing while eating.  You are also encouraged to take food back to your office area or eat outside.

Dining in Your Work Environment

If you are eating in your work environment (break room, office, etc.), maintain six feet of distance between you and others. Individuals should not sit facing one another. Only remove your mask or face-covering to eat, then put it back on. Departments should remove or rearrange chairs and tables or add visual cue marks in employee break rooms to support social distancing practices. Wipe all surfaces in common areas, including tables, refrigerator handles, coffee machines, etc. after using them.

Laboratory Work

Specific criteria has been developed for faculty and staff working in laboratory environments. View the General Cleaning for Labs & Adjoining Offices flier for more information.

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