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Employees play a critical role in protecting and ensuring their health and safety in the workplace. While the University has instituted measures to sanitize common areas, employees are responsible for the daily sanitization of their personal workspaces. The frequency of surface cleaning is dependent on the number and frequency of outside visitors to offices and private workspaces.

The University will provide the materials and supplies to clean and sanitize offices and private workspaces.  The University’s Office of Environmental Health and Safety, in collaboration with the Office of Student Health Services and ABM America, has put together a group of products that will effective in killing viruses and decontaminating surfaces. They include:

  • VIREX surface cleaner;
  • hand sanitizing liquid;
  • disinfectant wipes; and
  • bleach.

These products are available at Central Receiving at 429 Cherry Street and may be picked up by departmental representatives. Each University employee’s cleaning and disinfection practices shall include the following:

  1. Regular routine cleaning with soap and water, which will decrease how much of the virus is on surfaces and objects reduce the risk of exposure.
  2. Frequent disinfection of surfaces and objects (using products from Central Receiving) that are touched by multiple people. This step is critical in helping to reduce the risk of exposure to the virus.
  3. When disinfectants are not available at Central Receiving, alternative disinfectants can be used (e.g., 1/3 cup of bleach added to 1 gallon of water, or 70% alcohol solutions).

Employees should reference the Tips on Cleaning and Disinfecting Your Personal/Shared Workspace flier as an aid when cleaning their workspaces.

Cleaning Procedure

Cleaning will be required if the object is visibly dirty, or simply to remove germs. To clean items:

  1. Prepare a mixture of soap and water. (Soap may be obtained from dispensers around campus or an equivalent (e.g., dish-washing liquid). 
  2. Wipe down the entire surface with the soap and water mixture.
  3. Dry the surface with a clean paper towel or disposable paper product.

After wiping down the surface of the item, it may need to be disinfected. All commonly touched items in the employees’ personal workspace should be disinfected. To disinfect these item(s):

  1. Apply the disinfectant to a paper towel or a disposable paper product. 
  2. Wipe down the entire surface with the agent and cover the area thoroughly. 
  3. Allow the disinfectant to decontaminate the item(s) for 10 minutes.
  4. Wipe away any excess chemical after the decontamination period has passed.

Clean and disinfect frequently touched workspace surfaces daily. This includes tables, doorknobs, light switches, desks, phones, keyboards, chairs, etc.


  1. On surfaces and objects, COVID-19 naturally dies within hours to days. Warmer temperatures and exposure to sunlight will reduce the time the virus lives on surfaces and objects. If a workspace has been vacant for seven days or longer, CDC guidelines state that the space will not need to be disinfected.
  2. Do not overuse or stockpile disinfectants or other supplies. Doing so  can result in a shortage of supplies needed for critical situations.
  3. Wear gloves when you are cleaning and disinfecting.
  4. Keep all disinfectants properly stored and always label any unidentifiable products.

Coughing/Sneezing Hygiene

If you are not wearing your cloth face-covering, remember always to cover your mouth and nose with a tissue when you cough or sneeze or use the inside of your elbow. Immediately throw used tissues in the trash and wash your hands with soap and water for at least 20 seconds. If soap and water are not readily available, clean your hands with a hand sanitizer that contains at least 60% alcohol.

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